Privacy Policy

We collect personal information that you voluntarily provide to us when you: • Complete an admissions or pre-registration form • Submit a contact, tour booking, or job application form on our website • Communicate with us by email, phone, or in person • Enrol a child at JCSIS The types of information we may collect include: full name, email address, phone number, postal address, child's name and date of birth, previous school records, vaccination and medical information relevant to schooling, and payment information for fees. We also collect limited technical information automatically when you visit our website, including your IP address, browser type, pages visited, and time spent on pages. This is collected via standard web server logs and helps us maintain and improve the website.

We use the information we collect for the following purposes: • To process and manage admissions applications and enrolment • To communicate with you regarding your enquiry, tour booking, or application • To administer your child's education, welfare, and school records • To process fee payments and issue receipts or invoices • To contact you about school news, events, and important updates • To evaluate job applications submitted through our website • To comply with our legal and regulatory obligations • To improve and maintain our website and communications We will never sell, rent, or trade your personal information to third parties for their marketing purposes.

We do not sell or rent personal information to anyone. We may share your information only in the following limited circumstances: • With school staff and educators who need it to support your child's education • With trusted service providers who help us operate our school (e.g. payment processors, email providers), who are bound by confidentiality obligations • With government bodies or regulatory authorities if required by law • With emergency services if we believe there is a risk to someone's health or safety Any third parties we engage are required to handle your data securely and only for the specific purpose for which it was shared.

We retain personal information for as long as necessary to fulfil the purposes described in this policy, or as required by applicable law. • Enquiry and contact form submissions are retained for up to 2 years • Admissions applications that do not result in enrolment are retained for 1 year • Student records are retained for the duration of enrolment and for a period thereafter as required by educational regulations • Job applications are retained for 6 months after the position is filled After the relevant retention period, personal data is securely deleted or anonymised.

You have the right to: • Access the personal information we hold about you or your child • Request correction of any inaccurate or incomplete information • Request deletion of your personal information (subject to legal obligations) • Withdraw consent where processing is based on consent • Object to the processing of your personal information in certain circumstances To exercise any of these rights, please contact us at contactus@jc-stemis.org or write to us at the address below. We will respond within 30 days.

Our website uses only essential cookies required for the site to function correctly. We do not use advertising or tracking cookies, and we do not share browsing data with third-party advertising networks. If you contact us via the website forms, your submission data is transmitted securely and stored only for the purpose of responding to your enquiry.

Our website is not directed to children under 13 years of age, and we do not knowingly collect personal information directly from children. All personal information relating to students is collected from their parents or legal guardians as part of the admissions and enrolment process. If you believe we have inadvertently collected information from a child under 13 without parental consent, please contact us immediately and we will take steps to delete it.

We take the security of your personal information seriously. We use industry-standard measures to protect it, including: • Encrypted transmission of data via HTTPS on our website • Secure storage of records with restricted staff access • Regular review of our data handling and security practices While we take reasonable precautions, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security, but we are committed to protecting your information to the best of our ability.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will update the "Last Updated" date at the top of this page. We encourage you to review this page periodically. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: Jemison Carver STEM International School 38B Sowa Din Street, Nanakrom Accra, Ghana Email: contactus@jc-stemis.org Phone: +233 030 251 7574 We aim to respond to all privacy-related enquiries within 30 days.